Summa Vinyl Cutter / Plotter Summacut Review

Summa Vinyl Cutters are going to be at the top of the line when it comes to plotters. The Summa plotters are going to be comparable to Graphtec machines. This will be a machine that will last you the rest of your life. The company has been in business for over 25 years and will be around to provide parts and service if necessary. The bad news is that like Graphtec machines, Summa machines are very expensive. The cheapest model runs $2,500. The most expensive cutter only model runs $10,500. (64″ machine)

Summa Machines are chosen by professional sign shops because of their speed, precision and reliability. Specs on the basic 30″ model D-75 are as follows:

Cut Type – Drag-knife with TurboCut and Tangential emulation modes
Tool Compatibility – Blade,Pen,Pounce Tool
Cut Width – 30.7-inch maximum
Cut Speed – 44 inches-per-second maximum
Cut-force – 0-400 grams, in 5-gram steps
Standard Accessories –
WinPlot or MacSign cut software
Cutter Control parameter control software
Standard 36 drag-knife blade holder
2 standard 36 degree drag-knife blades
1 fiber-tip pen
USB (serial available)

Specs on the Model D-120 (48″ cutter) are as follows:

Cut Type – Drag-knife with TurboCut and Tangential emulation modes
Tool Compatibility – Blade,Pen,Pounce Tool
Cut Width – 48.4-inch maximum
Cut Speed – 44 inches-per-second maximum
Cut-force – 0-400 grams, in 5-gram steps
Standard Accessories-
WinPlot or MacSign cut software
Cutter Control parameter control software
Standard 36 drag-knife blade holder
2 standard 36 degree drag-knife blades
1 fiber-tip pen
USB (serial available)

Here is a quick promotional video by Summa.

ProCut CR-630 Vinyl Cutter Plotter Review

The Procut CR 630 Vinyl Cutter is a very low cost vinyl cutter with prices starting at $500 for the basic 25 inch model. Machines at this price range are normally made overseas (this model is made in China) making parts and service sometimes a little difficult to find. However, the price is hard to beat. For a starter machine it should suffice. Especially if you are on a tight budget.

Also, this machine is often packaged with a laptop and sign cutting software. I have seen packages as low as $1,250. This comes with a laptop, the cutter and vector software. A tempting deal.

Details on the Procut CR-630 are as follows:

Brand: ProCut
Model: CR630
Max Paper Width: 28.7” (730mm)
Max Cutting Width: 24.6” (625mm)
Max Cutting Speed 400 mm/s
Motherboard: 32-bit ARM7 CPU
Driver: PWM Micro Step Driver
Cutting Force: 0-800 Grams
Mechanism Precision : 0.05mm
Repeatability: <+-0.1mm Command Set: DMPL, HPGL Interface: USB Three Pinch Rollers Power Requirements: 110V AC Will cut up to 30 mil This video from is very informative and will give you an idea of how the machine performs.

How to Make a Vinyl Graphics Sign

You would think that of all the things you needed to learn when starting a sign shop, making a sign would be the most difficult. In fact, it is the opposite. Actually making signs is probably the easiest thing you will have to learn and definitely the most fun. When I had purchased and set up my equipment, I was able to make my first sign within 30 minutes and hang it in front of my shop. The basic steps for making a adhesive vinyl sign are as follows:

1. Set up the cutter. To set up your plotter for cutting you simply load the vinyl, make sure it is lined up and hit the button that sets the origin (starting point) This lets the computer know the machine is ready for a job and lets it know where to start. You generally always start at the leading edge of the vinyl either to the left or right depending on the machine. Also, make sure you have enough vinyl rolled out for the machine to feed. Most machines cannot handle the drag of having to pull material off a roll. You have to pre roll it off so the machines just has to roll it back and forth. You only have to make the mistake one to see what I mean.

2. Design the sign in your Vector Graphics Program. In my program you input the size of the substrate that you will be applying vinyl to. For example, if you are making a 2 x 4 banner you would enter 24 inches for the height and 48 inches for the width. The program will show you an area that matches that size. This is an important step because it will assure you that what you cut will fit the banner. Then you simply type in what you want to say, select your font, bring in any graphics, and then send the job to the cutter.

3. Remove the material from the machine after it is cut and weed away what you don’t want. Be careful not to pull up letters that you want to keep. If you do you can put back the one that came off or recut just that letter and reapply before transfer taping. If your machine is set properly, weeding should be fairly easy. If not, it will be difficult. Running a test cut before the main job will let you know if your settings are correct. Refer to your manual for more on this subject.

4. Transfer tape your vinyl. The video below uses clear transfer tape but I prefer the paper type. I have found that the plastic clear tape creates a lot of static and pulls the vinyl to it magnetically before I am ready. I have not figured out how to avoid this so I use the standard paper tape. Once you have transfer taped just trim around the design with scissors.

5. Apply the graphic to the sign, squeegee on and remove the transfer tape. This is the final step. You can use the wet method with no hinge or the hinge method. The wet method involved peeling the backing off the graphic, spraying it with soapy water, spraying the sign, sliding the design in place, squeegeeing, and then removing the transfer tape. The hinge method is where you line up the vinyl letters, tape one edge, fold back, remove the backing, squeegee on, then remove the transfer tape.

After this step you are done. The video below will also show you all the steps.

Bookkeeping or Accounting System

All businesses should have some kind of bookkeeping system. If your company is not going to borrow any money, you do not have to pay to have quarterly or annual statements prepared but you will need a bookkeeping system that will allow you or a bookkeeper to prepare you taxes. Many companies use their checkbook as their bookkeeping system.

Whether you use a professional bookkeeper or prepare your books yourself you must have a method of keeping track of your finances. The exact information you track will vary with your type of business. In general, any business should keep a record of the following information (when applicable):

Cash received in payment
Purchases made
Cash disbursements
Equipment owned or leased

The figures from these records, as well as others, will be used to produce your financial statements. These statements may be prepared by a CPA, or someone else knowledgeable in “Generally Accepted Accounting Practices” (GAAP). The consistency of these accounting practices allows you, your banker and accountant to all interpret your financial statements with a clear understanding of what is being show on them. There are two basic statements in a financial report:

Balance Sheet

A balance sheet shows what the business owns (assets) and owes (liabilities) at a particular point in time. It may also be viewed as the statement which shows the sources of funds (liabilities and equity) and the uses of those funds (assets).

Profit and Loss Statement

The profit and loss or income statement shows the flow of income of the business relative to its expenses for a given period of time. These statements can be prepared monthly, quarterly, or annually depending on your needs.

TIP – As stated in our article on setting up a commercial checking account, your checking account can double as your basic bookkeeping system for use during the year. Make sure everything you spend or make goes through your checking account. Make good notes about your deposits and expenses. If you purchase equipment, make a note of the type of equipment purchased, as well as, the price. At the end of the year when taxes are ready to be calculated you can either do them yourself or give your checkbook to a bookkeeper and they can do your tax returns for you. Many small businesses need only a fully documented checkbook and an annual tax return. The tax return serves as the income statement and the balance sheet.

Estimating your Start Up Costs


Before you begin the process of raising capital to startup your new venture you need to estimate how much money you are going to need. To help you do this, I have compiled a list of the basic equipment that you will need to make signs and operate your shop along with the approximate price. The list below would be the basics for a home sign shop.

1. Vinyl Cutter & Software – $2,500 – $5,000
2. Shop Computer – $500 – $1,000 (check sign cutting software for speed requirements)
3. Transfer tape applicator – $100 – $300
4. Furniture and Fixtures – $500
5. Initial Vinyl & Substrate Inventory – $500
6. Other Miscellaneous (tools, etc.. – $500
7. Marketing money. $200

Minimum estimated amount of initial capital needed – $5,000 *

If you are going to have a free standing retail location you will need to add the following expenses to your list. The amounts are just estimates.

1. Deposit for your location. $500
2. Three months lease payments (minimum) $2000
3. Reserve for utilities. $600
4. Reserve for insurance (or prepay a year) $800
5. Miscellaneous materials for signs, extra furniture and fixtures, etc.. $500

Rough estimate for a free standing shop – $10,000

To be on the conservative side, you should also add to this list a reserve for you to live off of while you are getting things going. If you have a second source of income this may not be necessary. The main goal is to forecast everything and allocate for it in advance.

Installing Vinyl Letters on a Glass Window

Installing vinyl graphics on glass is very simple. The videos below cover application only. We will cover cutting, weeding and transfer taping adhesive vinyl graphics in a different article.  The first video below demonstates the process by using an application fluid and the hinge method.  The application fluid makes the application process a little more forgiving but remember that since glass is porous, you may have to wait a little while for the application fluid to evaporate before you can remove the transfer paper.  Applying dry using the hinge method would be the same process but with the application fluid.  The dry method will allow you to remove the transfer tape immediately after squeegeeing.

The next video demonstrates the wet application using no hinge. In this video Rapid Tac II application fluid is used. I use this product and it works well. It is also good for cleaning the surface.

The nice thing about signs on glass is that you only have to supply the vinyl and not the substrate. Your profit margin on a glass sign is higher because of this.

Vinyl Express Q Series Plotter / Cutter

The Vinyl Express Q Series vinyl cutter / plotters are a great value for the money. This brand is carried exclusively by Sign Warehouse and are available in a package or machine only. My sister has one of these machines and is happy with it. It is my understanding that the Vinyl Express Cutters are manufactured by Graphtec. The quality of the Vinyl Express Q series is not quite the quality of a Graphtec but it is good. The models are the Vinyl Express Q24, Q30, Q42, Q54, and Q64.


Cutting Method: Friction-fed, high-speed drag blade with Soft Blade Landing and Tangential blade control mode
Maximum Cutting Speed: 50 inches per second
Maximum Cutting Pressure: Up to 400 grams
Minimum Character Size: 0.125″ high, alpha-numeric characters, varies with type of film and font
Tools Accepted: Super steel and ceramic blades, water-based fibertip, rollerball and ceramic-tip pens, and pouncing tool
Buffer: 2 MB
Media Supply: Integrated Accuload media supply system, optional media racks for tandem holding of up to 4 vinyl rolls.
Support Package: 90 days Premium Support Package (PSP)
Warranty: 2 years, parts and labor
Maximum Cutting Width
Vinyl Express Q24: 24 in.
Vinyl Express Q30: 30 in.
Vinyl Express Q42: 42 in.
Vinyl Express Q54: 54 in.
Vinyl Express Q64: 64 in.
Maximum Media Width
Vinyl Express Q24: 30.3 in.
Vinyl Express Q30: 36.2 in.
Vinyl Express Q42: 48.2 in.
Vinyl Express Q54: 60.2 in.
Vinyl Express Q64: 72.5 in.
Weight (shipping)
Vinyl Express Q24: 103 lbs
Vinyl Express Q30: 113 lbs
Vinyl Express Q42: 132 lbs
Vinyl Express Q54: 149 lbs
Vinyl Express Q160: 164 lbs

Roland GX-24 Vinyl Sign Plotter/Cutter Review

The Roland GX series 24 inch cutter is one of the most popular sign plotters in the graphics industry. This has been the case for at least the last decade. There are several reasons for the machines popularity.

First, it is a workhorse machine. Mine has been running for over 10 years now and all I have ever had to do is replace the blade. Shops that need reliability often choose Roland.

Second, it is simple to use. It only takes about 30 minutes for a new sign maker to get up to speed and be making signs with this machine. The controls are up front and easy to understand. Aligning the material is also quick and easy.

Third, the price is very reasonable. The Roland GX-24 is priced at right around $1,700 for the table top model and $2,000 for the cutter and a stand. This price includes basic cutting software. (see our article on sign cutting programs) This price puts the GX-24 well within the reach of most sign businesses. If you already have a computer then all you would need to add is vinyl and some substrates and you are ready to make signs.

Here are some specifications on the Roland Model GX-24

Width: Accepts material from two to 27.5 inches wide
Mechanical Resolution: 0.0005”
Speed: Cutting speeds up to 20 inches per second
Power: Max down force of 250 grams
Optical Registration: Recognizes crop marks produced by a variety of print-only devices and automatically aligns media so that printed graphics can be accurately contour cut.
Materials: Vinyl, paint mask, reflective vinyls, twill, heat transfer, and sandblast
Roland CutStudio™ Software included

Note: Most cutters come with a basic software package that is adequate for cutting letters, numbers and basic graphics.  When you purchase a machine, that would be the best time to upgrade to a more powerful sign cutting program.  The seller will be motivated to give you a better price on the package deal.  We have an article on sign cutting programs in our “Sign Business Startup Articles” section.

Graphtec Vinyl Cutter / Plotter FC8000 Review

Graphtec plotters are considered some of the best in the industry.  They are rugged and have tons of features that can make a sign makers job much easier.  These machines are especially suited for the sign, vinyl graphics and aftermarket auto striping industries.

The FC8000 is a newly designed machine.  It features a 3 inch wide easy to read LCD control Panel and a dual configuration function so that two users can save their custom configurations.  It has an optional Ethernet capability so it can be tied into other computers and machines.  It also features additional push rollers with 3 tension settings and an enhanced registration mark detection system. The FC8000 series features a maximum cutting speed of 58.5 in/sec, 4.0G maximum acceleration, and 20 to 600 grams of selectable cutting pressure. This allows users to cleanly cut diamond grade, high-intensity reflective film, rubber sandblast resist, automotive window & paint protection films, self-adhesive vinyl, and a variety of other media types.

The FC8000 is a very fast machine and can turn out high production when necessary.  It is also very exact and good for detail work.  Each unit includes a standard media roll rack for holding vinyl rolls a floor stand and dual media catch basket for dust-free, continuous long length or repetitive jobs.

If you want the best and foresee needing all the options then a Graphtec is a great choice.  They are not the cheapest machines but they are well priced for the features, speed and performance that you get.  I have a 30″ model and am very happy with it.

Choosing a Vinyl Cutter / Plotter

One machine every sign shop needs is a vinyl cutter or plotter.  These machines are controlled by a computer which we will discuss in a separate article.  A vinyl cutter utilizes a very sharp blade to cut into a sheet of vinyl and form letters, numbers, shapes, etc..  These cuts are made to where the vinyl is cut all the way through but the paper backing is left intact.  Precise pressure makes this possible.  Once the vinyl has been cut the sign maker can peel out what they don’t want through a process called weeding, then transfer tape the rest and apply it to a substrate thus making a sign.  Good quality machines do this well.  Cheap machines do not.  You may save a few dollars on a cheaper machine but you will give it back in extra time spent correcting bad cuts.

In looking for the correct vinyl cutter for your sign shop you need to take a few things into consideration:

First, how large will your average sign be?    The size of your average  jobs will dictate the width machine that you need.  If most of your jobs are going to be banners and basic signs then you may not need to spend the extra money for a wide machine.

Second, what types of materials will you be cutting?  Reflectives, foil based, sand blasting resist, stencils, etc..?  Some machines have more pressure capability than others.  Also, some utilize tangential emulation which creates cleaner corners for thick material. For example, if you were going to make sand blasted signs your would need machine like the one pictured on this page.  It has tangential emulation and a lot of pressure when needed.  These two things are important when cutting thick material like resist.   Make sure you purchase a machine that will perform clean cuts on all the types of material you will be using.

Third, how skilled will the operator be?  Some machines are easy to use and have only a few settings.  (example – Roland)  Some machines have many options and are more complicated. (example – Graphtec)  There are advantages to both but one disadvantage is that a complicated machine makes training an operator more important.  If you do not need all the features then a simple but rugged machine may be the best option. The machine pictured on this page is a 30″ Graphtec.  It has a lot of options and I am always having to find the manual.  My smaller Roland 24″ is simple and my son learned to cut with it after about 30 minutes of basic training.

Lastly, what is your budget?   Your machine has to be rugged and capable.  There are a lot of machines that fit this description.  Figure out what your budget is and make a list of all the qualifying machines.  Then look at the features of each and make a decision.  A 24″ machine with a lot of features may suit you better than a 30″ basic machine.  Get what is best for you and your budget.

We have vinyl cutter/plotter reviews in our “Vinyl Plotter Reviews” category.  CLICK HERE.

Starting a Vinyl Graphics Sign Shop (Intro)

Introduction to Starting your own Vinyl Graphics Sign Business

In this series of articles we cover the steps you will need to take to start and operate a successful vinyl graphics sign shop.  This is a profitable business and well within the reach of any motivated person.  Profit margins are high and business is not difficult to get.  Like any business it takes time to get things started and there are some mild capital barriers in the beginning.  The rewards, however, are limitless and a good sign business can support you and your family for the rest of your life.  The work is enjoyable as are the majority of the customers.  I am in this business and highly recommend it.  Good luck.

Here is a good video that gives you an overview. It is by Sign Warehouse. They have a large variety of equipment and supplies.

Financing / Funding Your Shop

In the previous article we discussed how to estimate your startup capital needs. Having adequate financial resources to fund your equipment and startup expenses can make the difference between the success and failure of your business. Making unrealistic assumptions about finances is a very common mistake that new businesses make. It is foolish to just assume everything is going to work itself out. This seldom happens. Almost all successful businesses were backed up by a good plan and adequate financing. A simple process of estimating your capital needs ahead of time and planning on how to fund them can eliminate a lot of headaches later on as your business begins to grow.

Capital requirements for a sign shop are relatively small so raising the capital needed is not an impossible task. Personal savings is best but short term financing is normally adequate if you must borrow. A personal note, a credit card or a home equity loan are suitable ways to capitalize your business through debt. If you plan to start a larger company that will have larger financial needs, you will need to find larger financial resources. Three options are bank financing, a partner, or a venture capitalist.

Make sure to set aside enough money in your business account to pay business related bills for several months while you work to turn a profit. Also, make sure you have adequate personal savings to pay your household bills until your company can start paying you. Keep in mind that this can take several months and even then you won’t be drawing a huge paycheck. It will be a gradual process. Planning ahead can keep surprises to a minimum.

Business and Liability Insurance Policy

The best way to decide what type of insurance you need is to first determine what type of risks you have and then find out what types of coverages will offset that risk and what they will cost you. There are two basic types of insurance. One pays for damage that other people, accidents and acts of God can do to your property. The other pays for damage you may do to other peoples property. Keep in mind that you can’t offset every risk with insurance and that sometimes a policy can cost more than the risk it covers. It is up to you as the business owner to assess all risk and cover what you feel is prudent.


For some industries liability insurance serves two purposes. Number one, it provides real coverage for possible liability that a company may incur. Secondly, it allows a company to bid on jobs for customers that require their contractors to have liability coverage and without it they would be barred from bidding on these jobs.

For sign shops that do not do installs the advantage of liability insurance is going to be minimal. In other words, if you do not engage in activities that can create liability then a liability insurance policy has nothing to cover. Also, for shops like this, customers seldom ask if you have liability insurance.

If you are a sign company that DOES go onto a customers property to install signs and you DO use equipment that can harm the customers property or other people then you DEFINATELY need liability insurance for both the first and second reason above. If you hurt someone with your equipment and you are uninsured a lawsuit can easily put you out of business. Also, most larger companies will require you to prove you are covered.


This is a general business policy that covers a variety of risks that shops may incur. Some of these are theft, vandalism, copyright violations, loss of income, etc.. Comprehensive business policies also often include a liability portion which as stated above may be of varying value to some shops. For some shops this type of policy is very useful. If you are on the gulf coast where hurricanes are an issue then the loss of income coverage would be valuable. If your shop is in an area where vandalism or theft is an issue then the theft and vandalism coverage would be valuable. Comprehensive blanket policies are a great way to cover all the risks of a particular industry. You may not use all the coverage but the cost is usually very affordable.


It goes without saying that your vehicles need to be insured. Most states require this by law. Also, any other types of insurance that are state mandated should be carried.


Make a list of all the risks you have. Research policies that will cover as many of these risks as possible at a reasonable price. Purchase what you feel comfortable with and add to that any government or state mandated coverage.

Licenses, Sales Tax or Resellers Certificate and Permits

A business license is required in almost every state. These are normally acquired through a county office. The cost is normally anywhere from $20 – $50 renewable annually. If you operate without a business license the county or state can fine you. You will need to post your license in a prominent place. If you operate from home you still need the license.

Most states also require you to have a Sales Tax or Resellers Certificate. This does two things for you. Number one, it lets you purchase things that you are going to resell sales tax free. This applies only to materials that will go into your signs and be resold to a customer. Your computer or vinyl cutter does not count and is taxable. The second thing the certificate does is allow you to collect sales tax from the customer and remit it to the state. Sales tax will apply to all customers except those who are tax exempt for some reason. If a customer is tax exempt they will provide you a copy of their certificate, which you need to keep on file. A sales tax or resellers certificate is not something that you want to try to bypass. If you are required to collect sales tax then you need to have it. The penalty is more severe than not having a business license. Also, a sales tax certificate normally does not cost anything.

As far as other permits go I do not know of any additional ones that a basic sign shop must have. If you are a corporation then you will have a federal tax id number. If you hire employees you will have an EIN number which is often the same number as the federal tax id.

Estimating or Pricing Signs

How to Estimate or Price Signs and Graphics

Pricing or estimating what to charge for a sign is a task that you will be faced with on a daily basis. It is imperative that you become proficient at it. The good news is that it is not difficult. You do not need a fancy program or a college course to price signs. The first step in learning to price signs is to understand a little bit about pricing in general. Once you understand how things are priced then pricing signs will no longer be a mystery.

In economics 101 you learn that price is a function of supply and demand. The price of anything is basically the intersection of supply and demand for that particular commodity. If you charge too much you will not sell signs. If you charge too little you will not make a profit although you will have plenty of demand. That is where the economic theory becomes a reality. I mention this economic theory because it is the basic building block of capitalism and is what actually sets prices. It keeps everything in check.

The first method I want to cover is the labor plus material method. This is a simple method and can be used to price any sign. All you really need to become good at is estimating the time it will take you to complete the job. The materials plus labor method involves taking the total of the materials to be used for the sign and applying a markup. Some sign makers double the materials and some use a smaller multiplier. I normally double mine. (material cost x 2) Once you have this number down you simply need to estimate how long it will take you to make the sign. You need to use a number that would reflect the time it would take an average experienced signmaker to make the sign from start to finish. As you make signs you should record the time for each type of sign. If it takes 30 minutes to create a basic single sided 2 x 8 banner then you would record : 2 x 8 single sided banner – 30 minutes. Once you have estimated how long a sign will take to complete you apply a labor rate to that number. It will be your shop rate which is normally around $50-$60 per hour. As a simple example, lets do an estimate on a 2 x 8 banner. The banner cost and vinyl will be around $20. We double that to arrive at a materials charge of $40. The time to complete is about 30 minutes. The labor charge would therefore be $30. The total for the banner would be $70. Some people wonder why the labor rate is so high. Keep in mind that it is not just your labor the customer is paying for. It is your computer and vector cutter labor as well. Also, as you price this way and record your prices you are establishing a data base that you can use for an even quicker pricing method called rule of thumb pricing.

Rule of thumb pricing is a quick way to price signs mostly in your head by using a square foot price derived from the materials plus labor method. For example, the 2 x 8 banner we priced was 16 square feet in size. If you divide 16 into $70 you get $4.38 per square foot. When the next customer comes in and wants a 2 x 8 banner you simply take 2 x 8 = 16 and multiply it by $4.38 or $4.50 if you round up. If the next customer comes in and wants a 3 x 8 banner you take 3 x 8 = 24 and multiply that by $4.50 for a price of $108. This will work for most standard sized signs. I use $5 per square foot but you can use any number you choose. (Remember that the market actually dictates how high you can go.) As a sign gets smaller this method can become skewed and your prices can get too low. Also, intricate signs can be under priced. All you have to do on these type signs is revert to the materials plus labor method. An example of this would be a 1 x 2 banner with 10 words on it. If you price by the square foot it would run $10 which is way too cheap. Material plus labor would be much higher. Probably around $40. This is not often an issue but just keep it in mind as you price.

Our Quickquote Sign Pricing Spreadsheet is available as an instant download.  CLICK HERE to see it.

Sign Shop Business Plan

A good business plan is a helpful tool to help you keep organized and on track as your setup your vinyl graphics sign shop. Like a good map, it can help you get where you want to go. Your business plan will serve as a blueprint that will help you visually layout your business strategy and allow you to make changes on paper first before you implement things for real. A good business plan should accomplish the following goals:

-A good business plan gives your sign business a specific path to follow. It will help you create your business the way you want it to be.
-A good business plan can communicate your business strategy to your employees and customers. It can establish your plan for the company and will let you to measure your progress using your plan as a benchmark.
-A good business plan can help you grow as a sign business owner by helping you in concentrate on things like competition and growth opportunities. It will force you to change your though process from that of a standard consumer to that of a business man.
-A good business plan provides your lending institution or partners with insight into what your goals and objectives are.
-A good business plan prepares you to manage your business, rather than letting your business to manage you.
-A successful business plan sets realistic goals, is factual and objective, and presents your goals in measurable terms.

Your Business plan can be laid out in many ways and can vary in length, however, all successful plans
convey the following information clearly and concisely:

-The nature of your business (what product or service is your company going to provide the public)
-Your business’s goals and objectives. (where do you want to be in 3 years)
-The steps you plan to take to achieve your objectives
-An action plan for implementing your plan
-Anticipated potential problems and strategies for overcoming them

Your business plan should answer the following questions.

-Who are your potential customers?
-Why will they purchase your product or service?
-What is your marketing plan?
-Who are your competitors? What are their strengths and weaknesses and how will you compete with them?
-Which of your management skills are weak. How will you compensate?
-What are your current financial resources?
-What is your projected financial condition of your company over a set period of time!

As stated before there is no one “correct” format for a business plan. However, most effective business plans include the same basic information. More important than a specific format, however, is your ability to present your ideas in a clear and concise manner. Many people would like to skip having to write out a plan but doing that is like leaving on a trip with no map, no compass and no directions. You simply do not know where you will end up.

Retail Commercial Sign Shop Location

The most common type of sign shop will be the retail stand alone location. There will be several of these in almost every town and most people know where at least one or more of them are. This brings me to the first advantage of a retail location, visibility. Increased visibility can bring in thousands of dollars in business to your shop without you having to pay extra for it. In other words, your location will bring you business and that is worth real dollars in revenue and advertising savings. Look at it this way. If you pay $1000 per month for a nice location and that location brings you extra business in the amount of say $2000 per month then the location has paid the rent for you. Now there are other expenses that we will cover later on but this is the general idea. You can open up in a good location and have customers the first day. If you opened in your home you may have to wait a week or so to get the first call. It is also more professional to have your own location provided it is nice. Also, if you wanted to sell your sign shop it would be easier if were at a retail location.

Now for the bad news. Retail locations can be incredibly expensive. Your breakeven point will go up considerably as will your chances of going out of business. Unlike a home shop you will have a separate bill for everything. A bill for power, water, sewer, rent, insurance, phone and internet. The bottom line is that you have to make sure you pick a location that will make paying for these things worth it.

Choosing a location is very important and takes time and research. It is possible to rent a location and receive no visibility benefit from it. If you rent off the beaten path this will be the case. Once you establish yourself in a retail location you do not want to have to move. It is a lot of work and you lose a connection with your customers until they get used to your new location.

More bad news. A retail location is a lot like going to a regular job everyday. You don’t really set your own hours and you lose a great deal of freedom. Also, walk in customers are great but they also break up projects that you may be working on. If you are by yourself and have a lot of walk in traffic you may not have time to make a sign. If you have kids in school you will have to find a place for them to stay until you get home. As your sales increase so will your work day. Hiring employees will solve some of these problems but employees are an expense that must be covered with increased sales. All of these factors will affect you especially in the beginning.

Now some good news. A retail location has more room for expansion and if you are planning to take your sign business as far as you can go with it a commercial location is most likely the best choice for you. Your sales will almost always be higher than a home based shop and as people become familiar with your location you can cut almost all advertising. If you have trusted employees you will get a lot of your time back.

Here is some research that you should do before making a decision about your location –

1. Check traffic counts on different streets around your area. High traffic counts are good to a point and low traffic counts are bad. You want people to see you.

2. Check ingress and egress. This is a fancy way of saying getting in and out of a location. If people have a problem getting in and out they will tend to avoid your location. Think of where you like to buy gas. You most likely buy there because of price and ease of access.

3. Check visibility from the Road. People have to be able to clearly see you. A location that allows you to have signage is a big advantage.

4. Check for parking. Once people get to your shop they have to be able to park. This may seem trivial but if they cannot park they have to leave and come back later.

5. Check out the actual building. Is the building modern and nice. Is it secure and dry. Is there room for expansion. Does it have facilities.

6. Check out the neighborhood. Is the surrounding area upper class, middle class or otherwise. Will you be safe working at night there. Are the people who pass by likely to need signs. If the area in a state of decline or is it improving. Are there any pending projects that may affect you.

Some people start out at home and then expand to a retail location and some do the opposite. As your sign shop evolves you will know which way you want to go. The nice thing about the sign business is that because of the different directions you can take it you will in the end have the type of shop that you are most comfortable with and fits you and your lifestyle.

Starting a Home Based Sign Shop

There are pros and cons to running a sign shop out of your home. In this article I will go over these and in the next article I will go over the pros and cons of a free standing retail sign shop.

The number one advantage of having a home based sign shop is going to be cost savings. The monthly costs to operate a sign shop from home is almost nothing. Once you have your equipment, vinyl and substrates you can keep almost all of the profit from the signs you make. For some types of signs like window or vehicle lettering this is around 95%. The number one disadvantage is going to be exposure. You are generally not allowed to post signs or have customers coming and going in a residential area. Therefore you will have to depend on advertising to bring in business. Because of the internet, this is not as expensive as it used to be. Also, newspapers, yellow pages, flyers, cold calling and word of mouth advertising are valuable ways to get customers. Let me say that if you choose to operate from home you will definitely need to set up a nice website. It will be your virtual storefront and people are going to need that connection with your business. I will go more into this in our article on promoting your business. (see our article on marketing your sign business)

Another advantage of working from home is the ability to work longer hours without it seeming like work. You also reduce travel and meal expenses. If you have children or are a stay at home parent then a home based sign shop is the perfect solution. For taxes, you are able to write off home office expenses and other items that you may have not been able to write off previously. This can be especially helpful if you have another salary and want extra income without being pushed into a higher tax bracket. You need to be reasonable about what you write off but the best rule that I have found is that if the expense is necessary for the operation of your business then your business should pay for it.

One thing you are going to need to establish up front is where you are going to put your shop. Since customers will inevitably come over now and then it needs to be a place in your home that you can meet with them. It also have to have enough square footage to hold your equipment and a work area. Don’t skimp on logistical efficiency. Make everything as easy on yourself as possible. I have a shop upstairs and if I kept anything needed for signs downstairs that would double my work needlessly. Also, consider how you would expand your shop if that became necessary. A portable building is often a good solution for a shop. It does not have to be unattractive and can be converted to another use should you sell your business later.

If you are looking for a place to live and at the same time are wanting to start a sign shop then do this. Check with the county or city and find out the zoning for different areas. There are some areas that are zoned to where you can live on the property and also work there. These locations are often undesirable for living but not always. Larger lots with the house set back from the road make great home / commercial locations. Not everyone can find this situation but for those who can you can have the advantages of a home based business and the advantages of a free standing store all at the same location.

In conclusion, choose the option that best fits your goals. Keep in mind that if you are home based then you can always expand to a retail location. If you are in a retail location you can move the business to you home. I moved mine to my home and although sales of signs have dropped, the drop in expenses has also dropped and been more than an offset. The nice thing about the sign business is that you have the flexibility to make this kind of choice.

Choosing a Name

Once you have made the decision to start a sign shop you will need to begin thinking of a name. The name you choose for your sign company or vinyl graphics sign shop is very important. It is the first impression that people will have of you and your business and it should state what you do. Second, it is how people will remember you and contact you in the future so it needs to be easy to remember. Choose wisely because changing it can be costly later on.

If you are forming an LLC or Corporation then you need to search your states corporate records to make sure the name you want is available. For a sole proprietorship or partnership you would do the same thing but would search fictitious names with the state. Make a list of possible names and then begin your search. Most states have a website that you can search on to determine availability. For sole proprietorships many people use their name plus “Signs”. For example, John Smith Signs. In many cases, using your own name will keep you from having to file for a fictitious name.

As stated before, your company name should clearly project what you do, it should be easy to remember and should sound professional. Long, complicated names often hinder your businesses success. When choosing a name, it is also important to keep in mind that most listings are alphabetical. Therefore if you choose a name like “Zebra Signs”, you will always be last on the list. If you choose “AAA Signs”, you will always be first. Search the internet for sign company names. If you are in Florida and someone is California has a name you like you can most likely use it because you are in different states.

Here are some examples of some good sign shop names:

Signs Now
Fast Signs
Quick Signs
Write Away Signs
The Sign Shop
Georgia Sign Company (insert your town)
John’s Sign Shop (insert your name)
Affordable Signs & Graphics
AAA Sign Shop

Lastly, if you can find an internet domain name that matches your company name that is optimum. It is a great way to promote your business and will build name recognition for you. If your shop is Bob Smith Signs then owning will be a plus.